5TH Asia Pacific Conference on Reproductive and Sexual Health and Rights
Youth Day: 17 October, Conference: 18 – 20 October 2009
Beijing, China
LOGISTIC INFORMATION
1. The Conference: the following sessions are scheduled
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Youth Day |
17th October 2009, from 9:00 to 20:00 |
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Main Conference |
18th to 20th October 2009 |
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l Opening Session |
18th October 2009, from 9:00 to 11:00 |
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l Plenary Session 1：Working for Universal Reproductive and Sexual Health and Rights:Building on the ICPD PoA and the MDGs |
18th October 2009, from 10:30 to 12:00 |
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l Symposium 1：Sexual & Reproductive Health and Rights |
18th October 2009, from 13:30 to 15:00 |
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l Symposium 2：Sexuality, Gender & Culture in Changing Asia |
18th October 2009, from 13:30 to 15:00 |
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l Symposium 3：Youth Empowerment and Participation |
18th October 2009, from 13:30 to 15:00 |
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l China Population and Family Planning Programme: Reforms and Transition |
18th October 2009, from 13:30 to 17:00 |
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l 15 Parallel Sessions and 6 Satellite Sessions |
18th October 2009, from 15:30 to 18:30 |
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l Track 1-3 posters |
18th October 2009, from 15:00 to 18:30 |
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l Plenary Session 2:Linkages between Population, Environment, Resource Consumption, Climate Change and SRHR |
19th October 2009, from 9:00 to 10:30 |
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l Symposium 4:Linkages of HIV/AIDS and RTI/STIs Prevention with SRHR |
19th October 2009, from 11:00 to 12:30 |
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l Symposium 5:Ensuring Access to SRHR for Poor People and Poverty Alleviation |
19th October 2009, from 11:00 to 12:30 |
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l Symposium 6:Ageing and SRHR |
19th October 2009, from 13:30 to 15:00 |
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l Symposium 7:SRH Services for Migrants and Mobile Populations |
19th October 2009, from 13:30 to 15:00 |
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l 15 Parallel Sessions and 3 Satellite Sessions |
19th October 2009, from 15:00 to 18:00 |
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l Track 4-8 posters |
19th October 2009, from 15:00 to 18:00 |
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l Plenary Session 3:Promoting and Enhancing Partnership in SRHR: Aid for FP/RH in Financial Crisis, South-North-South Cooperation, Roles and Involvement of Donors |
20th October 2009, from 9:00 to 10:30 |
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l 4 Parallel Sessions and 1 Satellite Sessions |
20th October 2009, from 11:00 to 12:30 |
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l Closing Session |
20th October 2009, from 14:00 to 15:00 |
2. Conference Venues
Youth Day: Beijing North Star Continental Grand Hotel
Conference: Beijing International Convention Center
3. Conference registration
Venue: The second floor of Beijing International Convention Center
Time: 16 October 8:30-22:00
17 October 8:30-24:00
18 October 7:00-22:00
Note: Registration desk is only open for those participates who have already registered on-line, by fax or by emails. On-site registration will not be accepted. The possibilities of a long queue on the afternoon of 17 October and morning of 18 October are quite high. To avoid wasting of your precious time, the China Organizing Committee strongly suggests participants do registration as early as possible and bring necessary documents such as invitation, passport and copy of registration receipt (if any) to facilitate registration.
4. Conference Working Areas (Beijing International Convention Center)
Secretariat: No. 312 (8:00-20:00, 16-20, October; 8:00-12:00, 21, October)
Media Center: No.315 (8:30-18:00, 17-20, October)
Youth Center: Central Area of Second floor (all time through conference)
PPD Secretariat: No.316 (8:00-20:00, 16-20, October; 8:00-12:00, 21, October)
Volunteer Working Room: No.309 (8:00-20:00, 17-21, October)
Exhibition: Third floor (8:00-18:30, 18-19, October)
Poster presentations: Second floor (15:00-18:30, 18 October; 15:00-18:00, 19 October)
5. Accommodation
There are different kinds of hotels around BICC in 5 minutes walk. The China Organizing Committee has signed contracts with hotels nearby Crowne Plaza Parkview Wuzhou (5 star), Beijing North Star Continental Grand Hotel (4 star)，Yayuncun Hotel (3 star) and Huiyuan Media Village(3 star). These hotels need advanced reservation.
Hotel name: Crowne Plaza Park View Wuzhou Beijing
Address: No.8 North Si Huan Zhong Road, Chaoyang District, Beijing 100101
Tel: +86 10 8498 2288
Fax: +86 10 8499 2933
E-mail: rsvn.cppvbj@ichotelsgroup.com
Website: www.crowneplaza.com/beijingwuzhou
Hotel name: Beijing North Star Continental Grand Hotel
Address: No. 8 Beichen Dong Road, Chaoyang District, Beijing P. R. China 100101
Tel: +86-10-84980105
Fax: +86-10-84970106 (Room Reservations)
Website: http://www.bcghotel.com and/or http://www.bicc.com.cn
Email: yudingbu@163.com
Hotel name: Yayuncun Hotel
Tel: +86 10 64991268
E-mail: booking@huiyuangongyu.com.cn
Hotel name: Huiyuan Media Village
Tel: +86 10 64991268
E-mail: booking@huiyuangongyu.com.cn
.
Please go to the hotel which you have reserved from airport for accommodation.
6. Airport transfer
China Organizing Committee will not provide airport transfer service. It is very easy to take taxi at the airport, which takes about 30-45 minutes drive to the Hotel and costs about RMB100-150. Beijing North Star Continental Grand Hotel also provides pick-up services, and if you need the service, please contact Ms. Xu two days prior to your arrival at Mobile: +86-15811234806.
7. Insurance
Participants are advised to obtain insurance coverage, either at their own or at their organization’s expenses against costs arising out of sickness, accident (including the cost of medical attention), temporarily or permanent disability, third-party risks, covering the entire duration of the meeting and travel time. China Organizing Committee will not be responsible for shouldering such costs during the meetings.
8. Visa
For those participants who have paid for the registration fee, please download the Visa Info. Sheet from the website; fill in the required information and send back to contact persons at your earliest convenience. After that an invitation letter together with a visa authorization form will be sent to you to facilitate your visa application.
9. Conference Badge
China Organizing Committee is making conference badge for each participate. A color passport photo is a MUST for every single participant, without which there will be no access to the conference venue and lunches. The photo size shall be 48mm×33mm color photo with white background (preferred). Please send your appropriate photo to related contact persons before the conference and at your earliest convenience.
10. Currency and Exchange
The currency rate is 1 US$ = RMB 6.82 which fluctuates regularly and Cashing dollars in China is easy.
11. Weather
The temperature of China will vary during day and night during the time of the meetings. The lowest temperature may range from 6 – 8 deg Celsius and High temperature may range from 19 – 21 deg Celsius. Warm clothes are recommended during this period.
12. PPT and posters
For oral presenters at plenary, symposium, parallel sessions and satellite sessions, please send your PPT to related contact person (information in item 14) before 15 October. If you prefer to give your PPT during the conference, please submit to Secretariat one day before your presentation time, for example, if your presentation will be on 18 October, you need to present to Secretariat before 1700 on 17 October.
For poster presenters, you will be informed by the contact person of a poster board number. Please bring your poster 1 hour before the designated session time and work staff will help you to tape the poster.
13. Meeting Room Logistics
The meeting room will be equipped with data projector with dedicated Laptop, Screen, Overhead projector, and other commonly used stationery supplies. Simultaneous translation in Chinese, English and French will be arranged for the Opening Session, Plenary Sessions, some Symposium and Closing Session.
14. Contact Information
Secretariat Contact :
Mr.Gu Zhiqiang
Add: No. 14, Zhichun Road, Haidian District, 100088, Beijing, P.R.China
Tel: + 86 -10 62030737
Fax: + 86 -10 62030831
Email: 5apcrshr@npfpc.gov.cn
Youth Day Contact: Ms. Wang Lijuan
Tel: +86-10 84657984 -15
Fax: +86-10 84657975
Email: luckybesswang@hotmail.com
Full Scholarship & Half Scholarship 1 Contact (oral for PS and poster):
Ms. Ma Wei
Tel: + 86 -10 62030734
Fax: + 86 -10 62030831
Email: 5apcrshr@gmail.com
Half Scholarship 2 & Other Delegates Contact (poster and other):
Mr. Wei Zhixin
Tel: + 86 -10 62030738
Fax: + 86 -10 62030831
Email: 5apcrshr2@gmail.com
Youth Scholarship Contact:
Mr. Tang Kun
Tel: +86-10 84657927
Fax: +86-10 84657975
Email: 5apcrshryouth@gmail.com
Satellite Session & Capacity Building Workshop Contact:
Ms. Shen Qiuhong
Tel: +86-10 62030738
Fax: +86-10 62030831
Email: 5apcrshr@npfpc.gov.cn
Resouce persons and ISC Contact (plenary, symposium and ISC meeting):
Ms. Gao Yingying
Tel: +86-10 62030764
Fax: +86-10 62030831
Email: gaoyy0704@163.com
Exhibition Contact Person:
Ms. Jin Anrong
Tel: +86-10 62111977
Fax: +86-10 62111865
Email: jinanrong@yahoo.com
Financial Assistant:
Mr. Zhang Gong
Tel: +86 01 62173527
Email: 5apcrshrfinance@gmail.com
Please keep reading logistics information for updated information on Conference website: http://www.5apcrshr.org
Thank you.
China Organization Committee
Please download Logistci Information for details.
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